Within 30 days of hiring Callzilla, a commercial lender saw big changes in its speed and accuracy. Here’s the story.

A merchant lender was disappointed with the performance of the contact center it was using in India. Responding to applicants was taking too long, entering data from submissions was taking too long, and the data entered had too many errors. And there were obstacles in account management.

Making a change

The lender examined Callzilla’s track record with client services and quality assurance, and decided to move outsourced data entry and submission processing to Callzilla.

Callzilla met with the lender to listen closely to their business needs. The client CEO cited the ability to quickly send offers to merchants as the key performance indicator. The main dependency was “average time to create – biz hours”, which averaged 3.5 hours with the offshore contact center.

Callzilla’s steps included:

  1. Meeting to fully understand the client’s business needs
  2. Researching the client’s customers and customer service practices, processes, patterns to date
  3. Developing a detailed project brief with steps for training, integration, reporting and more
  4. Rapidly deploying the plan including system integrations
  5. Frequent calibrations to finetune customer interactions

Best practices made an impact within 30 days

To address the client’s needs, Callzilla quickly applied best practices such as:

  • Hiring experienced data reps
  • Collaborating with the client on a solid training and QA program
  • Creating an incentive program that rewards accuracy, quality and speed
  • Frequently calibrating with the client on results, performance, and needs

Callzilla reduced data entry and submission processing from 3.5 hours to less than 2 hours in the first month of talking over the work — improving the number of submissions handled per hour by 50 percent.  We also increased accuracy by 20 percent. Overall, average time between application submission and a funding offer to the client fell from nine hours to fewer than six.

The CEO of the client company gave this review:

“Our ‘average sub to create – biz hrs’ is below 2 hours, which is great. This means that it is taking us less than 2 hours to input a submission when it hits our inbox. Our ‘average offer time – biz hours’ is around the 5-6 hour range, which is also a good number. Since our time to input our submissions is faster, it is making it easier and faster for our underwriters to send an offer to our merchants. Overall, our entire team is very pleased!”

About the Author: Neal Topf

Neal Topf, a seasoned contact center expert, is dedicated to transforming customer experiences. With years of industry wisdom, he guides businesses to excellence. His articles provide actionable insights for live answering, tech support, appointment scheduling, and implementing automated services, ensuring unparalleled customer experiences and operational efficiency.